Any office relocation could involve the transfer of a significant volume of electronics equipment. If the budget does not include purchasing an entirely new set of computers, printers, and peripherals, you must establish a feasible plan for the packing, storage, and transportation of office electronics.
Of utmost priority is the preservation of their operational capacity while long distance van or transport lines carry them to the new location.
What is the right way to pack a computer array? If there are a few desktops to be transported, you have to procure the right packing materials and learn a few things about PC care. It can be challenging if you are packing more than a handful of monitors, keyboards, CPUs, speakers, webcams, routers and perhaps a few printers and scanners.
Remember to wrap the devices in soft packing paper so that the surfaces will be protected. Buy a few meters of bubble wrap. The first two layers of soft packing paper and bubble wrap prove to be an adequate first line of defense for electronics.
If you do not have the original packaging for the devices, procure sturdy boxes, and fill the spaces with cushioning material. Crumpled scratch paper should do, as long as you have enough to prevent them from shifting out of place during the trip.
Take note of this tip when packing cords. Cables can be damaged inside if you fold them too tightly. Use rubber bands or zip ties to bundle them into organized piles. Secure wires that go together with a ribbon or zip tie and add another label indicating which devices use them.
Another important note is to label the cables and wires so that you won’t spend hours trying to figure out which goes where and with what. When you arrive at your destination, you’d want to be efficient in unpacking them and setting them up.
To avoid unnecessary damage to electronics equipment during the move, ensure that the following storage conditions are met. They must be out of direct sunlight and protected from heat. Moreover, they must be stored in a cool and dry environment.
To be absolutely sure, check the recommended safe range for storage temperature for your electronics devices. That information should be available from the manufacturer or distributor. To remove the risk for spontaneous combustion and fires that could destroy the entire shipment, remove ink cartridges from printers and batteries from laptops and smartphones.
For electronic devices that you will be leaving behind, don’t just leave them by the trash bin and wait for them to be collected. You should look for an organization that recycles electronics. Many companies collect used tech for recycling and repurposing.
Be a responsible citizen and do not dispose of electronics waste haphazardly.
An organized and systematic approach to packing, storage and disposal of electronics contributes to a smooth and seamless move. Start planning now and involve your IT department in the process. Orient the staff members who will be assigned to pack electronics for the move.
Lastly, create an inventory list that coincides with the labeling and storage system. You’re all set for the move!